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How audit4mail helps you to maintain staff well-being at work ?

How audit4mail helps you to maintain staff well-being at work ?

Today there is a big concern related to the staff well-being at work and the need for them to be disconnected after office hours. An employee reached by email late in the night on a regular basis will never be disconnected, therefore he is more likely to suffer from stress at work.

The Human Resources department, in charge of the staff well-being at work, must be able to quickly identify the employees working after office hours.

To achieve this, the Human Resources department comes to you, email Administrator. The goal is to identify the related employees and make them aware of the potential burnout for him and its peers.

The request of the Human Resources department is the following: provide a state of art of the emails sent after the office hours.

So easy task with audit4mail!

audit4mail provides you the statistics related to the emails sent each day including weekends. On the top of that, thanks to audit4mail get the list of the employee sending emails after office hours on a regular basis.

Here are the simple steps you need to follow. In few minutes you will become the most popular administrator of the Human Resource department!

Report component to identify the specific days

1. Click on the icon Report
2. Open the view By server and choose the server, the year and the month to analyze

audit4mail ecran serveur

3. Double click on the appropriate line
4. A new document opens. Go straight to the tab Messages

audit4mail serveur stats

The histogram here shows you at a glance the number of emails sent each day of the selected month. The tab External provides you the same information in a calendar view. Here, we can easily identify the weekends for which a great amount of emails have been sent.

audit4mail

Of course, we are not gonna stop here… especially when audit4mail can take the analysis way further!

Monitoring component to identify the senders and the subjects of the emails

How can we distinguish the employee sending emails after office hours on a regular basis from those who exceptionally needs to work outside the office hours due to projects’ deadline?

Simple! Find out the senders and subjects of the specific emails in audit4mail to get this information.

1. Click on the icon Monitoring
2. In the view by date, browse until you find the specific emails
3. For the related date, open the different documents and pick the names of the senders and emails ‘ subject

audit4mail ecran email info

User Report component to identify the employee who work after the office hours on a daily basis

1. Click on the icon User Report
2. In the view By user, find out the right senders
3. Pick the right year & month and double click on the appropriate line

A new document opens. Go straight to the tab “Message” and find out the frequency of emails sent after office hours for the specific employee.

audit4mail message horaires

Here for the targeted employee, we notice that he doesn’t send emails during weekends on regular basis: exceptionally he sent an email on Saturday the 8th of March.

Did you find this tutorial useful? There are many applications of Audit4mail which are still to be unveiled, please check again our website, or why don’t you subscribe to our newsletter so that you don’t lose any new article?

If you would like to analyse the content and the statistics of your email data, just fill in our contact form and we will call you back right away.

How to display all the recipients of a Bcc email message with Audit4mail

How to display all the recipients of a Bcc email message with Audit4mail

A very simple tutorial to show how you can easily spot and analyse emails with Bcc.  

Bcc is a copy of an email message sent to a recipient whose email address does not appear in the header lines. Among the many different applications of Audit4mail for your company email system, a very useful one can be how to identify and analyse emails with Bcc addresses. Let’s take an example:  the CFO of your company has just received a suspicious email containing some confidential information (your company’s financial statement which has not been published yet!). He is nervous and he contacts you simultaneously (you are a email administrator, with privileges access on personal information). He needs the names of all the employees who received the same information.

This is a very easy task ! With Audit4mail you can retrieve all the emails addresses put in Bcc of an email.

1) Click on the icon « Helpdesk » and the sub menu « Emails »

audit4mail helpdesk module

2) Use the search function: a new box will appear on the right side of the interface and let you perform a search.

3) Write for example the email address of the CFO in the « receiver » field and any other information you may have to refine the search (subject of the email, date, etc..)

audit4mail search module

4) Identify the suspicious email in the list appearing in the lower part of the interface.

5) On the right column, you can easily read the email adress(es) of the person(s) put in Bcc.

audit4mail search result

6) You can double click on the line to display more information, in particular you can see the email history.

audit4mail email history

Did you find this tutorial useful? There are many applications of Audit4mail which are still to be unveiled, please check again our website, or why don’t you subscribe to our newsletter so that you don’t lose any new article?

If you would like to analyse the content and the statistics of your email data, just fill in our contact form and we will call you back right away.

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